How to Remove Yourself from Operations (and scale 10x faster):

Track Your Time on 15-Minute Intervals

Free up time to focus on high-impact work.

To track your tasks:

• Use a timer
• Review the list
• Identify tasks to outsource

Your time is precious. Use it wisely.

Mark Tasks That Can Be Delegated

Delegating frees up time and boosts productivity.

Ask yourself:

• Do I like doing this?
• Is it repeatable?
• Can it be delegated?

Delegate tasks which you dislike, are repeatable and can be delegated.

Value Your Time at $2k/Hour

Setting a high hourly rate will make it easier to filter tasks to outsource.

Delegate tasks that are valued lower than this hourly rate.

With the time saved, you can double down on tasks that produce value equal to your hourly rate.

Hire a VA to Scale Your Workflow

Delegate tasks to VAs who can do them 80% as well as you.

They won't have:

• Efficiency
• Full context
• Years of experience

And they don't need to.

They're not high-leverage tasks so no need to be as selective.

The Quality VA Criteria

During your search, filter for:

• $10k+ earned
• High approval rating
• Native English speaker
• Great training services

Quality VAs offer reliability and experience.

Your VA must meet these requirements to be a solid hire.

Onboard Your VA

Effective communication = smooth operations.

Onboard your VA to discuss:

• How often you meet
• How you communicate (Slack, Asana etc...)
• How they should track and update you on completed tasks

Set expectations early to minimize unexpected challenges.

Create Systems for Each Task

Your VA won't know the full context of what they're working on and why.

Create documents and videos for each step:

• Create how-to's
• Draft best practices
• Record Loom videos

Clear and concise systems will 10x your VAs output quality.

Review Systems and Performance Weekly

With your VA, learn to track unexpected challenges that you're not prepared for.

• Create a new process
• Create new templates
• Change an existing process

Build these with your VA to optimize your working relationship with your VA.

Spend Quality 1-1 Time

Working together 1-1 for up to a month to help them learn the ropes.

To ensure they learn quickly:

• Meet often
• Give detailed and direct feedback
• Listen to their suggestions

Experienced VAs can 10x the efficiency of your processes.

Want to go deeper?

I run a (free) Workshop in 24 hours on How to Build an Audience of 100,000.

I'll be giving away a $149 Audience Growth Playbook for free.

I'd love to see you there 👇

www.mattgray.xyz/registration-page

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